Form W-3c, Transmittal of Corrected Wage and Tax Statements
Form W-3c is the cover sheet that transmits corrected W-2c statements to the Social Security Administration. Fill in the official PDF below and download it.
This is the genuine IRS PDF, unmodified. Source: IRS official page.
What is W-3c?
Form W-3c, Transmittal of Corrected Wage and Tax Statements, accompanies Copy A of Forms W-2c when an employer files corrections with the Social Security Administration. It totals the previously reported and corrected amounts across all the W-2c forms in the submission so the SSA can update its wage records.
A W-3c is required whenever paper W-2c forms are filed, even for a single correction. Employers who e-file corrections through the SSA’s Business Services Online do not prepare a separate W-3c, and current rules require most employers to file corrections electronically.
Who files W-3c?
- Employers transmitting one or more paper Forms W-2c to the Social Security Administration
- Employers correcting a previously filed W-3 itself, such as a wrong EIN or establishment number
- Payroll providers submitting correction batches for employer clients
- Household employers fixing a filed W-2 for a household employee
How to fill out W-3c
- Enter the tax year and the kind of payer and employer boxes to match the original W-3.
- Fill in your EIN, business name, and address, and the EIN previously reported if it was wrong.
- Total the previously reported amounts and the corrected amounts from all attached W-2c forms in the paired columns.
- Enter the number of W-2c forms attached and explain any decrease in tax amounts where the form asks.
- Download the PDF and mail it with Copy A of the W-2c forms to the SSA address in the instructions. File Form 941-X separately if your employment tax returns also need correcting.
Get W-3c
IRS publishes W-3c as a flat PDF with no built-in form fields, so there is no quick-fill form here. Open it in the editor to type directly onto the pages, tick boxes and sign, or download the official blank and complete it in your PDF reader or by hand.
Frequently asked questions
Do I need a W-3c for just one W-2c?
Yes, if you file on paper. Every paper W-2c submission to the SSA needs a W-3c transmittal, even for a single form. Electronic filers skip it because the system builds the totals.
Can Form W-3c correct an error on the W-3 alone?
Yes. If the W-2s were right but the W-3 had a mistake, such as a wrong establishment number or kind-of-employer box, you can file a W-3c by itself to correct the transmittal.
Where does Form W-3c get filed?
With the Social Security Administration, either electronically through Business Services Online or by mail on official forms. It does not go to the IRS.