VA Form 10-0708: Employees Records Clearance

What is VA Form 10-0708?

VA Form 10-0708, Employees Records Clearance, is part of the clearance process VA employees complete when they separate, retire, or transfer. Federal records rules require that agency records stay with the agency, so the form documents that the employee has accounted for the official records in their custody, returning them, handing them off to a supervisor or successor, or otherwise disposing of them in line with VA records management policy.

The one page form is a certification, typically signed by the employee and reviewed by the supervisor or records officer as part of the facility's clearance checklist, alongside steps like returning equipment, badges, and keys. It helps the facility show compliance with federal records laws that prohibit removing or destroying government records without authorization.

Who files VA Form 10-0708?

• VA employees separating from the department who must clear their records custody before their last day
• Employees retiring from VA and closing out record-keeping responsibilities
• Staff transferring to another VA facility or federal agency who need to hand off records
• Supervisors and records officers certifying that a departing employee's records are accounted for

How to fill out VA Form 10-0708

1. Obtain the form from your facility's HR or out-processing package when you begin clearance.
2. Inventory the official records, files, and systems access in your custody, including paper files and shared drives you manage.
3. Return records or transfer them to your supervisor or designated successor as your records liaison directs; do not take official records with you or delete them.
4. Complete and sign the certification, and obtain the required supervisor or records officer signature.
5. Submit the signed form with the rest of your clearance paperwork to your facility's HR office by your final duty day.