IRS · Official form

Form W-2, Wage and Tax Statement

The W-2 is the annual wage statement every employer owes every employee: wages paid and taxes withheld, due to employees and the Social Security Administration by January 31.

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This is the genuine IRS PDF, unmodified. Source: IRS official page.

What is W-2?

Form W-2 reports an employee’s annual wages, federal income tax withheld, Social Security and Medicare wages and taxes, and state and local detail, across its lettered copies: Copy A to the SSA, B and C to the employee, 1 and 2 for state and local filing, D for the employer’s records.

Employers file it, one per employee, with Form W-3 as the transmittal when filing on paper. Employees do not fill out a W-2; they receive it and carry the numbers onto their 1040.

Who files W-2?

Every employer that paid an employee $600 or more, or withheld any tax
Household employers past the annual cash wage threshold
Employers correcting a filed W-2 use Form W-2c instead

How to fill out W-2

Enter your EIN and business details and the employee’s name, address, and SSN.
Report wages in box 1, federal withholding in box 2, and Social Security and Medicare wages and taxes in boxes 3 through 6.
Complete the state boxes for your state filing.
Give the employee their copies by January 31.
File Copy A with the SSA by January 31, electronically through Business Services Online or on official scannable paper with a W-3.

Worth knowing: Copy A of the W-2 goes to the SSA electronically or on official scannable stock only. A Copy A printed from any downloaded PDF is not scannable and can draw penalties.

Quick fill W-2 on this page

Prefer to see the form itself while you type? Open W-2 in the editor to fill it on the actual pages, add a signature, and download.

These are the form's own fields, in the order they appear on the pages. Fill in what you know; anything left blank stays a fillable field in the PDF, so you can finish it in any PDF reader. Nothing you type here is sent to IRS.

Page 3 92 fields

Page 2. Copy 1 (Top). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Copy 1 (Bottom). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Page 4 92 fields

Page 3. Copy B (Top). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. See instructions for box 12. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Copy B (Bottom). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. See instructions for box 12. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Page 6 92 fields

Page 5. Copy C (Top). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. See instructions for box 12. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Copy C (Bottom). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. See instructions for box 12. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Page 8 92 fields

Page 7. Copy 2 (Top). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Copy 2 (Bottom). a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Page 10 94 fields

Page 9. Copy D (Top). VOID.

a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. See instructions for box 12. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

Copy D (Bottom). VOID.

a. Employee's social security number.

b. Employer identification number (E I N).

c. Employer's name, address, and Z I P code.

d. Control number.

e. Employee's first name and initial.

e. Last name.

e. Suff.

f. Employee's address and Z I P code.

1. Wages, tips, other compensation.

2. Federal income tax withheld.

3. Social security wages.

4. Social security tax withheld.

5. Medicare wages and tips.

6. Medicare tax withheld.

7. Social security tips.

8. Allocated tips.

10. Dependent care benefits.

11. Nonqualified plans.

12a. See instructions for box 12. Code.

12a. Amount.

12b. Code.

12b. Amount.

12c. Code.

12c. Amount.

12d. Code.

12d. Amount.

13. Statutory employee.

13. Retirement plan.

13. Third-party sick pay.

14a. Other.

14b. Treasury Tipped Occupation Code(s). 1.

14b. Treasury Tipped Occupation Code(s). 2.

15. State. 1.

15. Employer's state I D number. 1.

15. State. 2.

15. Employer's state I D number. 2.

16. State wages, tips, etc. 1.

16. State wages, tips, etc. 2.

17. State income tax. 1.

17. State income tax. 2.

18. Local wages, tips, etc. 1.

18. Local wages, tips, etc. 2.

19. Local income tax. 1.

19. Local income tax. 2.

20. Locality name. 1.

20. Locality name. 2.

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Frequently asked questions

Can I print Copy A from this PDF and mail it to the SSA?

No. Copy A must be the scannable red-ink version ordered from the IRS or filed electronically through SSA Business Services Online, which is free and processes faster. The other copies print fine from the PDF.

I am an employee and my W-2 is wrong or missing. Is this the form I need?

No, ask your employer for a corrected W-2c. If it never comes, the IRS process uses Form 4852 as a substitute when you file.

Form W-2, Wage and Tax Statement

What is W-2?

Who files W-2?

How to fill out W-2

Quick fill W-2 on this page

Frequently asked questions

Related forms

Form 941, Employer’s Quarterly Federal Tax Return

Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return

Form W-4, Employee’s Withholding Certificate

Form W-9, Request for Taxpayer Identification Number