DA Form 200: Transmittal Record
DA Form 200 is a transmittal record: it documents the transfer of records or documents from one office to another so there is an accountable trail of what was sent, by whom, and to whom.
This is the genuine Army (APD) PDF, unmodified. Source: Army (APD) official page.
What is DA Form 200?
DA Form 200, Transmittal Record, accompanies records or documents being transferred and serves as the receipt for the transaction. It identifies the sending and receiving offices, lists what is being transmitted, and provides signature blocks acknowledging the transfer.
The current edition on Army Publishing Directorate is dated May 2013, with the Chief Information Officer (CIO) as proponent. The single page form is used in records management and administrative channels whenever a documented, accountable transfer is required.
Who files DA Form 200?
- Records custodians transferring files between offices or to a records holding area
- Administrative staff documenting hand-off of accountable documents
- Offices sending material that requires a signed receipt
- Units maintaining an audit trail for transferred records
How to fill out DA Form 200
- Enter the sending office and the receiving office or activity.
- List the records or documents being transmitted with enough detail to identify each item.
- Add the date of the transfer and any reference or control numbers your office uses.
- Sign as the releasing official and obtain the receiving official's signature on delivery.
- Keep the signed copy in your files as the receipt; give the receiving office its copy.
Quick fill DA Form 200 on this page
Prefer to see the form itself while you type? Open DA Form 200 in the editor to fill it on the actual pages, add a signature, and download.
Frequently asked questions
When should I use DA Form 200 instead of a memo?
Use DA Form 200 when the transfer needs a signed, accountable receipt, such as moving official records between custodians. A memo documents intent, but the transmittal record is designed to capture the itemized list and both signatures in one place.
How long should the signed transmittal record be kept?
Keep it under your office's records retention schedule for transmittal and receipt documents. Your records management officer can point you to the current disposition instructions.